What Is a Security Guard Patrol Tracking System?

Managing security guards isn’t an easy task and comes with a lot of responsibilities. Like keeping track of your guards while they’re on duty, checking if they’re patrolling the right areas and if incidents get resolved when they come up. Luckily there is a way to make your job easier and more efficient. With a security guard patrol tracking system, you are able to manage your guards with ease and automate recurring tasks. In this blog we’ll tell you what a security guard management system is, the benefits and how you can choose the right system for your security guard company.

What is A Security Guard Tracking System?

A security guard tracking system is a digital tool that helps you with keeping an eye on your security guards while they’re on patrol and improving their performance. This tool enables you to make sure the security guards you manage are patrolling the right areas, finish their patrols on time and if they’re responding quickly to emergencies.

With a security guard patrol tracking system, you’re not only able to keep track of your security guards, but you can also easily automate recurring tasks like creating and sharing reports with your clients after a patrol is finished. Another possibility is to automatically convert a planning to a to-do-list for your guards.

Components of a Security Guard Patrol Tracking System

A security guard tracking system consists of several components that helps you manage your security guards better and streamline your operations. The most important component is the ability to create several checkpoints for each object. These are specific spots that your guards have to visit during their patrols. Checkpoints make sure that the most important areas are getting the best protection. Within a security guard tracking system your employees are able to ‘tick off’ each checkpoint to indicate that they’ve been there, checked it and if there were any incidents. The checkpoints and incidents are then automatically logged in a report. Within this report your employees can also manually document any unusual activities or incidents and add pictures if needed.

There are multiple possibilities to ‘tick off’ a checkpoint. This can be done with a GPS, NFC, QR-code or manually.

• GPS: When using GPS, you can track your guards in real-time on where they are during their patrols. By using GPS checkpoints will automatically be ‘ticked off’. This way you can ensure that your guards are patrolling the right spots and if they respond to emergencies in time. With GPS you’re able to put in coordinates within which radius a checkpoint can be checked off. This must always be at least 15 meters away from the checkpoint.
• NFC (Near Field Communication): An NFC tag can be placed at a checkpoint. Security guards can then scan this tag with a smartphone to log their visit and any details if needed.
• QR-code: A QR-code works the same way as an NFC tag. These codes can be scanned by your employees. By using either an NFC or QR-code you’re able to track where security guards have been and confirm that all areas are covered.
• Manually: A last option is to manually log a checkpoint. This option can be used when an NFC or QR-code isn’t readable. Within the security guard patrol tracking system your employee can manually log their visit.

A last important component of a physical security management system is the possibility to easily create shifts and change task assignments. This way your employees always have up-to-date planning of their shifts.

Besides having a clear idea of the services you offer, you can also work on other parts of your business to support and improve the quality of your services. Below we have listed 9 tips on how you can do this.

The Positive Impact of a Security Management System

Using a security management system not only helps by saving you time, but it also makes it easier to manage your operations and to enhance the security of your clients. Thanks to real-time tracking you’re able to monitor guards, making sure that all important areas are covered and that no critical spots are missed. A security guard patrol tracking system also immediately notifies nearby guards of nearby incidents so they can be taken care of quickly.

Another benefit is that a security management system gives you a record of the activities and patrols of your guards. This makes them accountable for their actions, movements and logged incidents. These records are logged in a report that can be automatically sent to your clients.

Thanks to being able to automate recurring tasks like making and sending reports with a security guard patrol tracking system, you save time and reduce the chances of errors. But not only that, but you’re also cutting down costs as there is no longer a need for manual logging and paperwork.

A security guard checkpoint system also offers valuable data to improve the security measures you offer and the overall operational efficiency of your company. By analyzing data about your guard’s performance and recurring issues you’re able to make better-informed decisions and enhance your security services.

Lastly, a security management system makes it easier to sell your security services to potential customers. Having such a system structures the services you provide and makes it easier to explain them to potential customers.

How To Generate More Revenue with a Security Guard Checkpoint System

By using a security guard patrol system you’re able to improve your security services, increase transparency and save time. These benefits also support your revenue growth as you’re able to reduce costs and improve customer satisfaction. But not only that. A security guard monitoring system also boosts your revenue through competitive advantages by positioning your company as a modern and leading company in the industry.

How To Choose the Right Security Guard Tracking System?

The right security guard tracking system for your company depends largely on your needs and goals as a company. Before you compare systems it’s important to think about the requirements it should fulfill. When these are clear it’s important to look at the usability of the software, the customer support that is offered when problems occur within the system, the tracking capabilities of the software and if real-time reports can be created.

• Usability: A physical security management software often isn’t a small investment. It’s important to find the right system that is easy to use for your employees. Otherwise, they’ll start avoiding it. This is why it’s essential to look at the usability of the software.
• Customer support: Any security guard patrol tracking system comes with terms and conditions regarding maintenance, support and updates. Make sure to check these and consider if the system offers enough customer support for your needs.
• Tracking capabilities: It’s important to have an idea of how a system will work within your organization and at the worksites of your guards. Are you able to receive real-time updates and results for each location? And is the system compatible with the security requirements? A way to check this is to plan a demo of your preferred system.
• Real-time reports: A security guard tracking system revolves all around being able to collect new and actionable data. Each checkpoint is logged into the system enabling you to collect a lot of data and send out real-time reports to clients.

In our blog “Comparison of mobile patrol apps: 10 tips to look out for” we give you more information and tips on how to choose the right security guard patrol tracking system.

A Security Guard Patrol System is Essential for Any Security Company

With a security guard patrol tracking system, you’re able to plan the shifts of security guards more efficiently which leads to decreasing costs and achieving easier and more efficient planning of your entire operations.

SequriX is an all-in-one security guard checkpoint system that streamlines your organization within a user-friendly app. The software offers a wide range of functionalities from managing your guards and their tasks to contract management and automatic customer reports. Curious how our security guard patrol system can help your company grow?